Client Services Manager

Client Services Manager 53 views1 application

Job Overview

  • Postal Code 14623
  • Salary Offer Based on experience
  • Salary Offer Commensurate with Experience
  • Experience Level Mid-Level
  • Total Years Experience 3-5
  • Education 2-year degree

Main Functions:

I. To uphold the MVA values of Trust, Compassion, Quality, Education, Honesty, and Teamwork

II. Perform overall management of the coordinators, and customer service team, direct management of the customer service leads and coordinators.

a. Accountable for client experience at VSES

b. Ability to utilize data for staffing trends

III. Ensures continuous flow of quality client care between the CSR team and the Coordinator team.

a. Drive improved teamwork between customer services teams and clinical teams

b. Look for continuous process improvements to better the customer experience

c. Works with the Specialist teams on the hiring of new coordinators

d. Utilization of client satisfaction data for function improvements

e. Oversees the hiring and training processes of the client services staff

i. Coaching for optimal client experience

ii. Responsible for communications to support staff regarding changes in policy or process relating to the client services function.

iii. Manage CSR team leads to ensure daily tasks are complete

  1. Daily check lists
  2. Lead-team communication

iv. Direct and re-direct flow for optimal efficiency

f. Accountable for schedule and staffing of the client services functions utilizing the leads for:

i. Standard scheduling

ii. Holiday scheduling

iii. Responsible for taking schedule change calls

iv. Time card maintenance to include weekly payroll processing

v. Approving time off requests

IV. Maintains proficiency in hospital systems, procedures and fees.

i. Facilitates the effective handling of all general client complaints, processing and follow-up, verbal and written.

  1. Facilitate and escalate best communication with medical and veterinarian team when necessary

ii. Oversees client billing and refund process

  1. Manage CSR Infinity escalations to ensure all are resolved in a timely manner.
  2. Oversight of Referring DVM and client service communication process to include:

i. Emailing

ii. Faxing

iii. Requesting/processing referrals

  1. Participates in required improvement meetings
  2. Able to back fill a CSR or Coordinator if needed.

Qualifications: Leadership abilities, strong communications skills, and the ability to work effectively as part of a team are required. Must be able to triage CSR IT issues to ensure all resolved in timely manner.

Work History Requirements: Minimum 2 years management/supervisory experience required.

(Monroe Veterinary Associates, Animal Services, Client Services Manager)

Company Information
  • Total Jobs 2 Jobs
  • Slogan Join our Team!
  • Location Rochester
  • Full Address 524 White Spruce Boulevard Rochester, NY 14623
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