Facilities Systems Manager 15 views

Job Overview

  • Salary Offer Commensurate with Experience
  • Experience Level Mid-Level
  • Total Years Experience 3-5
  • Education 2-year degree


It is the role of the Facilities Systems Manager is to ensure the proper operation of all aspects of RGRTA facilities to create an optimal, safe, and cost-effective environment for the customers and employees to function.  Under supervision of the Director of Engineering and Facilities Management, the Facilities Systems Manager, supervises, administers, coordinates and implements processes, operations and activities associated with RGRTA Facilities; develops facility management plans for buildings and equipment; creates budgets for facility operations and maintenance; coordinates and supervises activities of on-site employees, which may be direct reports to other managers; coordinates and supervises activities of outside contractors where applicable; tracks and reports progress toward task completion; manages the tracking and compliance with environmental regulations; responds to and is available to provide emergency supervision for after-hours events.

The Facilities Systems Manager will be responsible for the operation of RGRTA facilities.  Due to the immediacy of the response that may be required in many of the activities involved at RGRTA facilities, the Facilities Systems Manager will need to keep tight control, often requiring daily reports or an escalation procedure for developing issues.  This is accomplished by managing the following areas: health and safety; fire safety; security; maintenance; testing and inspection; and building operations.

The Facilities Systems Manager will closely work with and coordinate with Operations staff and their supervisors to ensure smooth operation of RGRTA Facilities so that they support the vehicle operations and maintenance functions.

REPORTS TO:  Director of Engineering and Facility Management



  • Develop and/or assist in the development of capital equipment replacement plans, budgets and schedules. Obtain quotes as necessary and initiates procurement process.
  • Develop and/or assist in the development of facility improvement plans, budgets and schedules.
  • Arrange for maintenance, inspection and testing for all of the fire safety equipment and systems: keeping records and certificates of compliance.
  • Arrange for maintenance, testing and inspection schedules of building systems as required to ensure that the facility is operating safely and efficiently, to meet statutory obligations, to maximize the life of equipment and reduce the risk of failure (including but not limited to backflow preventors and emergency generators).
  • Arrange maintenance of the security system hardware.
  • Control and manage safety related issues.
  • Serve as point of contact with other staff and consultants to provide information on a range of issues related to facilities maintenance requirement for electrical, mechanical and other systems and methods to improve efficiencies and sustainability.
  • Participate in design reviews for proposed facility improvements.
  • Maintain facility maintenance information systems (VeederRoot, Fleetwatch, Petrovend, Johnson Controls, etc.)
  • Provide support to the Engineering & Facilities Management department on matters as directed; may serve as staff representative on a variety of committees as assigned.
  • Maintain awareness of emergent trends in facility maintenance; recommends changes to maintenance routines or equipment as appropriate.
  • Inspect work under construction for conformity to plans and recommend corrections as appropriate.
  • Gather and record engineering data.
  • Prepare reports, studies and preliminary plans for projects.
  • Attend public hearings and meetings relating to capital improvement projects.
  • Participate in discussions and planning sessions with staff, consulting engineers, architects, and others regarding capital projects.
  • Manage the design and construction of capital improvement projects prepared by consultants.
  • Prepare and review plans, specifications and estimates of capital projects, and recommend modifications and corrections as appropriate.
  • Prepare or review cost estimates for new construction and maintenance work;
  • Assist in investigations and studies of proposed facilities.
  • Prepare status reports for submission to the Leadership Team.
  • Review monthly payments to contractors and consultants for compliance with contract requirements.
  • Assist in preparing State Environmental Quality Review Act (SEQRA) and NEPA documents.


  • Project Management: The Facilities Systems Manager may also be responsible for managing capital improvement projects that are facilities related.  The tasks associated with this responsibility may cover the conception, planning, design, construction and commissioning phase of the project.


  • Associate of Science or Associate of Applied Science
  • Minimum of one-year post-A.S. or A.A.S. facilities management experience.
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.


  • Ability to plan and manage commercial services required to assure the safe and efficient operation and maintenance of Authority facilities. This may involve negotiating with individuals or corporations to arrange terms acceptable to Authority needs.
  • Ability to perform all leadership and management tasks without direct supervision or guidance as required – especially when dealing with off-hours emergency operations.
  • Strong written and verbal communication skills.
  • Ability to multi-task.
  • Strong computer skills, including proficient to advanced skills in Microsoft Windows, Outlook, Word, PowerPoint, Excel, Project, and Visio.
  • Experience working with capital projects.
  • Self-directed.
  • Solid interpersonal skills.
  • Strong coordination skills.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit while using hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk, hear, see, and use a computer. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  The employee is regularly required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 40 pounds. The noise level in the work environment is usually moderate. The employee may occasionally be required to travel commercially.


Rochester Genesee Regional Transportation Authority (RGRTA) has a zero-tolerance drug and alcohol policy for all employees in accordance with state and federal law. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment in accordance with the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

RGRTA is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. RGRTA will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.