Executive Secretary to the VP, Diversity, Equity and Belonging 30 views

Job Overview

  • Salary Offer $53,419.72- $68,222.81
  • Experience Level Entry Level
  • Total Years Experience 0-12 months
  • Education NONE

Job Description:

This is an important secretarial position involving the performance of confidential and complex secretarial tasks for a Vice President at Monroe Community College. The employee exercises considerable independent judgment in solving office management problems, acts on behalf of the administrator in accomplishing routine administrative business and types confidential and/or technical materials. The employee works under general supervision from the Vice President and is permitted considerable freedom in referring or responding to inquiries and must be comfortable in working a diverse population of students, faculty at staff both internal and external of MCC. The employee may exercise general supervision over one or more clerical employees. Does related work as required.

  • Types correspondence, memoranda, reports, minutes and proceedings of meetings, hearings, conferences, and other material;
  • Maintains the calendar of the Vice President, including daily organization and preparation for scheduled activities;
  • Transcribes correspondence from dictation equipment, or from shorthand notes;
  • Composes and types correspondence and reports dealing with well-defined administrative activities;
  • Assists in preparing budget justifications and making budget estimates; Prepares budget justifications and estimates for office supplies and equipment;
  • Compiles data for inclusion in tentative budget estimates for departmental reports, etc.;
  • Reads and routes supervisor’s mail – handling items/inquiries when possible and referring those items that can be delegated;
  • Locates and researches background material and attaches appropriate file to correspondence to be answered by employer;
  • Proofreads typewritten materials for sense, consistency and quality as well as for spelling, grammar and punctuation;
  • Schedules conferences, meetings ensuring all parties are contacted and any scheduling conflicts resolved;
  • Prepares agenda and minutes of administrative staff meetings;
  • Makes necessary travel arrangements securing tickets and cash advances when appropriate; Provides leadership and direction for office workflow;
  • Maintains and establishes confidential files and general office files:
  • Acts as receptionist for administrator, greeting visitors and scheduling appointments; Transmits administrative directives and policies throughout the unit;
  • Orders supplies and materials for use of section; Schedules use of departmental facilities;
  • Checks, codes, and processes requisitions, claims vouchers, bills;
  • Operates standard office equipment such as adding machine, typewriter, photocopier and electronic workstation.

Requirements:

  • Must be a Monroe County resident.
  • Must currently hold the Monroe County civil service title of Executive Secretary to the VP at Monroe Community College or be on the current eligible list for this title.